Job Opportunities in the I2BF Portfolio

I2BF Global Ventures

Merchant Onboarding Specialist (Contract - AUS)



Sydney, NSW, Australia
Posted on Wednesday, May 3, 2023

About PayEngine

Powered by our VC-funded organization, Platform Factory Inc., PayEngine is an embedded, full-service, financial transaction technology. Our vertically focused SaaS Partners leverage PayEngine APIs, webhooks and proprietary widget technology, to embed, launch, and scale payments for their customers.

As a player in the FinTech payments space, we understand the critical need to offer agile SaaS-based solutions backed with scalable payments orchestration. Our mission is to create an orchestrated-commerce for our Partners that provides the agility of SaaS sprints with the support of payments-related services.

About the role

We are looking for an energetic Onboarding Specialist to own merchant application processing across PayEngine processors. The Onboarding Specialist owns the day-to-day management of onboarding merchants from application submission to account activation. The specialist acts as a liaison between processor and Partner or processor and Merchant depending on the orchestrated solution.

The Onboarding Specialist owns submitting applications to processors, coordinating with necessary parties through application pends, and moving applications through the operations funnel stages to account activation.

This is a role that requires exceptional focus on process and Service Level Agreement (“SLA”) deliverables. An existing payments onboarding back-ground is required to shrink the learning curve and effectively navigate application submission process across multiple processor systems, maintain accurate status records across multiple processor and PayEngine systems, adapt to multiple communication methods, maintain accurate stage reporting within internal systems, present merchant account status and conversion reports to management line on a consistent basis (typically daily) and communicate processor system or workflow changes upward to line manager as needed.


PayEngine is a dynamic technology that is constantly offering new products and innovative features to help our Partners grow their customer base. Below are some of the tasks the Onboarding Specialist is responsible for; please note, this is not an exhaustive list and will evolve alongside new product releases.

  • Meet or exceed operations-based SLA targets
  • Act with a sense of urgency when engaging with a processor, a Partner or a Merchant
  • Effectively communicate time limitations when necessary to a Partner or a Merchant
  • Immediately raise to line manager any at-risk SLA deliverables
  • Be a subject matter expert on all PayEngine processors’ standard operating procedures (“SOP”s)
  • Own, maintain and update assigned onboarding SOPs
  • Be a merchant advocate to the the processor when necessary
  • Maintain accurate application pipeline records within all internal systems
  • Understand potential onboarding issues and proactively take steps (up to and including escalating to line manager) in an effort to avoid an undesirable onboarding situation
  • Execute application processing management
    • Submit and manage application submissions to processors
    • Keep up to date records in all internal systems at all times
    • Communicate application processing challenges through proper channels to full resolution
    • Coordinate with multiple providers as needed per application packet
    • Utilize established tools and processes to facilitate application processing
    • Identify process optimization where available
    • Document tools or process changes as needed
    • Generate application status reporting as needed
    • Escalate implementation challenges and seek guidance from line manager as needed
  • Be a key contributor in development of quarterly Executive Meeting reports and presentations (as requested)
  • Proactively recommend product or process changes to constantly improve the Partner and Merchant onboarding experience

  • Bachelor’s degree in Business, Marketing, Communications, or related discipline. Relevant, current work experience in lieu of a degree may be considered.
  • 3+ years merchant services application processing experience with a top-tier, e-commerce, processor or equivalent required
  • SaaS payments orchestration experience a plus
  • Standard Operating Procedures development and maintenance experience
  • Advanced proficiency with Google Suite tools; Drive, GMail, Calendar and Sheets
  • Proficient with updating Jira boards and/or Confluence pages
  • Experience using Customer Relationship Management (CRM) systems a plus
  • Excellent task management with ability to not let untracked tasks be ignored
  • Must have excellent written, verbal, and interpersonal communication skills
  • Self-motivated, driven, and can operate independently with minimal supervision
  • Have the desire to grow the role and deliver exceptional service
  • Ability to work as a part of a team
  • Must be organized and have excellent time management skills
  • Must be able to engage with business professionals at all levels
  • Must be articulate, friendly, and outgoing to convey a variety of ideas and concepts
  • Ability to work to a very high standard under pressure
  • Ability to meet or exceed deadline requirements